Time is the most valuable commodity.
Time management is a Self-Management — Self Discipline. If you want to manage your time better you must learn manage yourself.
Time Strategy
Every Medical Record Department should have a satisfactory system to obtain the Medical Records of all discharged patients, preferably with in 24 hours of discharge. Some one should check the discharge list and see if all the records have been delivered to the Department. Any “Missing Record” should be traced as early as possible.
“Maintain Incoming register”
Discharge summary to be attached in the out patient Health Record. This is a mandatory. Time to be saved and patients to be benefitted.
People Forget, Record Remember
File The Medical Record
The file records have to be retrieved promptly on request and avoid misfiling.
“If you fail to plan you plan to fail”
Planning
Involves forming an objective and describing goals and methods to achieve it. It is the preparation involved so as to do the right thing, in the right way, place, time and result.
Evaluation
Periodic Evaluation of ourselves as Medical Record Personnel is helpful for developing right goals.
Evaluation will reveal how effective our planning is where adjustment has to be made.
Time — Leading
Leading a meeting, conducting a meeting with confidence, being able to stick to agenda and time frames, ability to remain focused, ability to bring discussions to logical conclusion are all extremely difficult and call for specialized skills. Some guidelines in conducting and leading a meeting are:
State the purpose of the meeting
Distribute an agenda and any pertinent information
Create an environment that encourages communication by reducing distractions
For maximum interaction among participants, a circular table works best
Make sure that the room is clean and the temperature is appropriate
When the meeting begins (and it must begin on time), introduce new participants, state the purpose, and refer to the agenda.
Adhere to a preconceived time line
Keep the discussion going by asking questions, paraphrasing unclear comments
Pass information that some participants may not have
Order for refreshments, find out what is usually served and order those items
It is also the leader's responsibility to bring participants who digress back to the topic under consideration.
Be able to handle any conflicts and be ready to step in and resolve any misunderstandings.
At the end of a meeting, leader should summarize the group's major decisions or plans, review the assignment of tasks.
Be appreciative of the time and energy expended by each member
After the meeting, a leader should ensure that minutes are prepared and distributed as soon as possible.
That participants are completing their agreed upon tasks
Conclusion
Periodic systematic evaluation is absolutely essential to effective management. As a good manager one must provide the department with resources and tools it requires. The department administrator must involve supervisory people and the entire staff in the quality assurance effort. We are evaluating ourselves, what are our problems, how can we improve our perspectives etc. The side benefits of improved morale, greater team work and higher level of trust are also very worthwhile.
“It is not the days of your life, but the life in your days that counts”
“How long you live is not the question
But
How you live your days is important”
Thanking you,
Article
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